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Personal Information Collection Statement (PICS)

DSC International School

Personal Information Collection Statement

Latest Update: August 16, 2024

This Personal Information Collection Statement (this “Statement”) is made in accordance with the requirements of the Personal Data (Privacy) Ordinance (the “PDPO”) and Privacy Policy Statement of DSC International School (“DSC”, “we”, “us” and “our”). The most current version will be available on our website https://www.dsc.edu.hk/PPS. This Statement sets out:

1)      The purposes for which your and/or your child's personal data (for example, name, address, contact details, photos and other information from which you and/or your child might be identified) may be collected and used by DSC;
2)      To whom the personal data collected may be transferred or disclosed; and
3)      How you could access and correct your and/or your child's personal data.
 

1)   Purpose and Collection of Personal Data

Please note that personal data marked with asterisks (*) in personal information collection forms (in both hardcopy and softcopy) are mandatory. If you do not provide such personal data, we may not be able to process your application or offer our programmes and/or services to you. If the data subject is below 18 years old, we will request their parents or guardians indicate their consent to the collection, holding, use, processing, and disclosure of their personal data. We may collect, hold, use and process your and/or your child's personal data, for the following purposes:

  • Processing your application/ enrolment of our programmes and/or services;
  • Responding to your application/enrolment of our programmes and/or services;
  • Development and delivery of our services, programmes, activities, facilities and benefits;
  • Our performance of administrative, education, academic and research functions;
  • Health and safety;
  • Organising school, parents and alumni activities;
  • Maintaining students' academic records, such as report card, and academic achievement certificates;
  • Assisting students in applying for higher-level educational institutions and scholarships by providing references for students upon request from the student or their parents or guardian;
  • Responding to your enquiries and complaints;
  • Conducting surveys, research, analysis and internal trainings for improvement of our programmes, services and/or websites;
  • Making disclosure when required by law, regulation, or court order of any jurisdiction, and/or as requested by any court, governmental, supervisory or regulatory authority or administrative organisation or entity, whether in or outside Hong Kong (including the Centre for Health Protection in Hong Kong);
  • Subject to your consent, marketing the education programmes, courses, learning materials and children’s related products and services (including but not limited to newsletters, photos, videos, publications, media), information, products, services and/or business of DSC, our holding companies, subsidiaries and affiliated organisations and entities operating in education and related services, hospitality, insurance, and health care services, etc. (“Affiliates”) using personal data like name, address, contact details and the personal data may be used by DSC and/or transferred to any of the aforesaid entities for use; and
  • Any other incidental or associated purposes relating to the above, or any other purpose which you may from time to time agree.
 

2)   Disclosure and Transfer of Personal Data

The personal data may, for or in connection with the aforesaid purposes, be disclosed and transferred to:

a)       Our Affiliates;
b)      Third parties (within or outside Hong Kong) engaged by us, including any agent, contractor, or third party service provider who provides administrative, legal, telecommunications, computer, payment, data processing or other services to our centre; and
c)       Any court, governmental, supervisory or regulatory authority or administrative organisation or entity, whether in or outside Hong Kong.
 

Subject to your consent, DSC, our Affiliates may use and include names, student works, student awards, video/audio recordings and photographs of you and/or your child taken by DSC or provided by you and/or your child for the purposes of publications and promotional activities and direct marketing (including but not limited to DSC, our Affiliates’ brochures, newsletters, website, social media platform and, promotional and marketing materials).

3)   Retention of Personal Data

We will retain any personal data collected for the duration required to fulfil the original purpose of collection. Generally speaking, the personal data will be retained for a period no longer than necessary for the fulfilment of the purpose for which the data is collected or for a maximum of 7 years, unless we are under any legal obligation to retain the same for a longer period. DSC would retain personal data of unsuccessful applicants for a period of up to 1 year.

4)   Yours Rights

You have a right to request access to, make a copy of, and request us to make correction of, or demand the cessation of the continued collection, processing and use, or to delete any personal data you provided at any time. If you wish to exercise any of these rights, please complete the “Personal Data Access Form” (www.pcpd.org.hk/english/publications/files/Dforme.pdf) and/or make the correction request in writing and send it directly to the attention of Data Protection Officer at DSC International School, via email: dataprivacy@dsc.edu.hk.Pl DSC may charge a reasonable fee for processing your data access request.

5)   Contact Us

If you wish to know more about our privacy policy, please refer to the most updated version posted on our website (https://www.dsc.edu.hk/PPS). If there is any inconsistency or conflict between the DSC Privacy Policy Statement and this statement, this statement shall prevail.

If you have any questions about our privacy policy, please contact us for more information.